Because the dental office owns the record, you do not have the right to obtain your original file, as the ADA explains. However, you can request a copy. Depending on your state of residence, there are slight differences in how to request the record, what fees you might need to pay and how long the dental office has to release the copy to you.
For example, according to the Washington State Legislature, in the state of Washington, dentists must release the copied records within 15 business days of receiving a written request. In most cases, you must make a written request in order to obtain a copy of your patient chart. Some dental offices may have a request form or require you to sign for the file when you get it. To find out, call your dentist and ask what the request procedure entails. Even if you are no longer an active patient, your old dental office is required to retain your record for several years. Depending on the state, the retention time can vary. In Washington, dentists are required to hold records for six years after the last appointment.
Dental records are an important part of your medical history. You may find yourself needing a copy of your chart for personal or legal reasons. If and when you need a copy, make sure to contact your dental office and ask how the process works. The directions should be easy to follow, and your dental office team will be happy to help.